Rosters

The maintenance of TC rosters including the recording of member roles (P and O-Members) will be facilitated through an Excel spreadsheet for the time begin. This will accommodate a speedy migration to the SMPTE SKN and give SMPTE HQ time to improve the experience of membership record keeping for TC’s. The Excel spreadsheet will also allow for the recording of meeting participation and voting behavior and with that the calculation of eligibility of a member to become or remain a P-Member (per SMPTE Standards OM). The spreadsheet is accessible through a tab in the “General” channel of a TC.

Please note, a separate user guide document is available for instructions on how to use the spreadsheet.

Please note, it is very important that neither the structure, location or name of the spreadsheet is alter. Protections are in place to ensure that.

The roster spreadsheet is accessible by all members but only team owners of a TC (chairs, secretaries and document editors) can edit the spreadsheet. Normal members of TC team can only read the document. As indicated by the crossed out pencil icon next to the file name.

Rosters need to be maintained by the TC chairs.

The roster spreadsheet can be used to populate other spreadsheet templates. For example for quorum calculation.

Again, it’s important that all aspects of the spreadsheet like file location, the name of the spreadsheet, the cells, and tables as well as the folder name remain unchanged. Only the data contained in the spreadsheet can be altered. Some of our automation workflows will tab into the spreadsheet to access membership roles.