Group Document Folder Structure
      Back to home
      1. Knowledge Base
      2. Groups
      3. Group Document Folder Structure

      Technology Committee folders

      • Drop Box - location for all members to drop incoming documents
          • Member needs to notify Chairs that the document is there
          • Open to all members for posting
      • Meeting Documents – head folder for meetings
        • Subfolders for each meeting [Date – Location]
          • Contains documents and also pointers to all information in other folders that will be discussed at the next meeting
          • Chairs can create sub-sub folders if desired
        • Open only to Chairs for posting
      • Administration – agenda, draft minutes, dial-in info, etc. unrelated to documents.
        • Chair can organize sub-folders if desired
        • Only open to Chairs for posting
      • Ballot Documents – all documents in ballot or prepared/packaged for ballot.
        • SMPTE SKN title to be listed by document number first – [Doc# Title Date]
        • Open to Chairs and Document Editors to post zip file containing document/WS/spreadsheet going to ballot
      • Working Draft Documents – all documents that have come out of the WG or AHG for 2-week comment but are not yet in final form for ballot.
        • Listed by document number first – [Doc# Title Date]. If no document number assigned yet, then put “XXX” before title and date.
        • Only open to Chairs for posting
      • Reference Information – presentations, liaisons, etc.
        • Chair can organize sub-folders if desired.
        • Only open to Chairs for posting
      • Approved Work Statements – all work statements approved by both ST and TC.
        • SMPTE SKN title as [Parent Comm #][AHG/SG/WG][Short Title].
        • Only open to Chairs and SVP for posting
      • Minutes Archive – all approved, final minutes of previous meetings
        • SMPTE SKN title listed by date first – [Date1– Location].