Terms and Conditions

SMPTE Event Terms & Conditions

By registering for a SMPTE Event (the “Event”), each person that attends (“Attendee” or “you” or with “your”) agrees to the following terms and policies (“Event terms and policies”) with and by Society of Motion Picture and Television Engineers, Inc. (“SMPTE”).

TO ATTEND AND PARTICIPATE, PLEASE:

  • Be at least eighteen (18) years of age;
  • Agree to and abide by all SMPTE terms and policies for the Event, including these Event terms and policies;
  • Comply with all applicable laws and regulations;
  • Use any Event materials or information (including Event exhibitor information) (“SMPTE Materials”) or Event communication tools or network resources (“Event Solution”) as directed, for personal use, and only to attend or participate in the Event;
  • Assume all responsibility for personal expenses or dealings (or agreements) with third parties or persons with whom you may connect or interact;
  • Acknowledge and agree that the Event, Event Solution, and SMPTE Materials, unless otherwise indicated, are owned and provided by SMPTE, and that SMPTE reserves all rights not expressly granted;
  • Do not use any names or trademarks of SMPTE without express prior permission; and
  • Do not use audio or video devices to record the Event;

TO ACCESS THE EVENT, PLEASE:

  • See www.smpte.org for more information regarding the Event;
  • Register for the Event (as directed by SMPTE at www.smpte.org) and provide accurate and complete information;
  • Obtain your badge (and other access credentials) onsite at the Event with a valid Photo ID;
  • Maintain possession (or control) of your badge (or access credentials) for the Event;
  • Understand that any (available) Attendee registration discount(s) is valid only for new (not existing) registration (and not for speaker(s), session chair(s), program committee(s), or exhibitor registration(s)), remains limited to a single registered person, and applies to Event registration packages only (and not to additional special event pricing or ticketing); and
  • Review pricing to understand the applicable cancellation, refund, and transfer policy(ies) for the Event;

WHEN YOU REGISTER FOR THE EVENT, YOU:

Acknowledge and agree that you are not permitted to secure hospitality suites or other private event space without prior authorization from SMPTE. Any co-located event during the duration of the Event must be approved by SMPTE and cannot conflict with any conference-related activity or event. Unapproved third-party events may result in loss of conference admittance without compensation as well as penalties. The use of the SMPTE name or logo to promote an unapproved third-party event is strictly prohibited.

  • Agree not to assign or transfer your right to attend the Event without prior SMPTE consent;
  • Understand that SMPTE reserves the right to cancel the Event or any related program;
  • Understand that SMPTE reserves the right to refuse entry or require removal from the Event for violation of any Event-related term(s) or policy(ies);
  • Assume all risk of personal injury or personal property loss or damage (to any item(s) you possess) while attending;
  • Agree to release, discharge, and hold harmless SMPTE, the venue, Westin Bonaventure Hotel & Suites, and their Event partners, respective affiliates, officers, directors, agents, employees, contractors, volunteer staff, successors, and assigns from any and all liability that may arise directly or indirectly, now or in the future, by reason of any injury, damage, loss, or expense incurred by you or your property (in your possession or control) while attending the Event;
  • Authorize SMPTE and its contractors, representatives, agents, licensees, or partners to film, photograph, record, or otherwise document in any medium (“Recording(s)”) your participation in the Event, and understand that SMPTE will own or hold rights to any such Recordings;
  • Acknowledge further that SMPTE is the sole owner of the rights to stream or make all Recordings at and of the Event;
  • Acknowledge that registered news media must be further approved by SMPTE and must further review and agree to the SMPTE News Media Audio / Video Policy;
  • Understand that the SMPTE Materials and Event Solution (defined above) are provided and the Event is operated on an “As-Is” basis without warranty of any kind;
  • Understand that SMPTE shall not be liable for any indirect, punitive, incidental, special, or consequential damages arising out of or in any way connected to participation in the Event or the use of the SMPTE Materials or Event Solution by you or anyone else, whether based in contract, tort, strict liability, or otherwise, and even if SMPTE has been advised of the possibility of such damages;
  • Accept that the Event terms and policies will be construed and enforced in accordance with the laws of New York and any other laws applicable to the location of the Event;
  • Understand that no failure or delay by SMPTE to exercise any right will operate as a waiver thereof; and
  • Understand that if any of the Event terms and policies are held to be contrary to applicable law, such term(s) or policy(ies) shall be changed or interpreted so as to best accomplish the objectives of the original wording to the fullest extent of the law.

BY AGREEING TO THESE TERMS AT REGISTRATION, YOU HEREBY:

  • Agree to abide by and adhere to all Event terms and policies;​
  • Agree that you have reviewed SMPTE’s Privacy Policy (available at www.smpte.org/privacy) if you wish to better understand SMPTE’s personally identifying information collection and use practices;
  • Consent to SMPTE’s collection, disclosure, access, maintenance, and use of your personally identifying information in accordance with SMPTE’s Privacy Policy, including without limitation, for payment processing and with third parties for marketing purposes (until you elect to not share your information with third parties (subject to the opt-out(s) described in SMPTE’s Privacy Policy)); ​
  • Consent to receiving information from SMPTE regarding the Event and its related activities; and
  • Consent to SMPTE using any Recording for any lawful purposes and including, without limitation, advertising, promoting, or publicizing SMPTE, the Event (or its related activities) and/or any other services, events, solutions, or programs of SMPTE.